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How ZyDoC Works For You

ZyDoc’s dictation-based, EHR integrated solution overcomes all these shortcomings in an accurate, cost-effective and easily deployed manner by utilizing a hybrid technology and service model. Their smartphone app allows for easy recording of physician notes from anywhere, and at any time; thereafter, the recordings are then quickly and accurately transcribed by specialty-specific medical language typists and editors for quality assurance. Physician schedules are automatically integrated into the system, meaning doctors need to simply select which patient they’re seeing, choose the procedure being performed – discharge summary,  OP report, consult, follow-up letter, etc. – to load a customized EHR template, and begin speaking. By dictating a word or phrase, “normals” or “macros” can be stored on the platform in order to pre-fill these templates.

Once initially transcribed, the documentation is enhanced by AI to ensure proper punctuation and formatting, before being reviewed by US-based document specialists. The fully corrected documentation is then inserted into the doctor’s EHR in the correct fields with a minimum 98% guaranteed accuracy, resulting in an average 61% increase in documentation efficiency over pointing and clicking by using a mouse and keyboard for data entry.

How ZyDoc Differs from an Offshore Transcription Service

Unlike traditional offshore transcription services that require 24 or even 48 hours for delivery, ZyDoc can turn dictation jobs around in under 4 hours; discharge summaries in particular can be returned under 2 hours, enabling more frequent same-day discharges. Their documentation specialists are highly educated and extensively trained, even within healthcare specialties, enabling them to work more rapidly and accurately than traditional scribes, catching mistakes that physicians often overlook. Additionally, every specialist is extensively background checked and trained in HIPAA regulations to ensure optimal client data security.

Crucially, as a cloud-based system, ZyDoc can be flexibly deployed and does not need to disrupt or be a replacement for any other clinical documentation software or services already being within a hospital or health system. This maximizes physician satisfaction on two fronts: those that are content with their current tools can continue to use them, and those dissatisfied with overly manual and strenuous data capture methods can drastically improve their performance by making the switch to ZyDoc.

How ZyDoc Maintains Security For Your Hospital

All dictation files and transcriptions are never stored locally; instead, they are stored in ZyDoc’s cloud-based TrackDoc^TM platform, which is a highly secure, Microsoft Azure Cloud platform that’s accessible to clients from any Internet browser and meets HITRUST security standards. The ZyDoc platform and process is 100% HIPAA compliant. The platform is easy to deploy, requires minimal IT oversight, fits in to existing clinical workflows, and can be trained for in less than 10 minutes thanks to its intuitive interface. ZyDoc can be deployed to as many or few providers at any given time, as well as supported and administered remotely by ZyDoc personnel.

How ZyDoc Can  Streamline its Rollout Plan for Your Hospital or Health System

In order to demonstrate its feasibility, ZyDoc’s cloud-based system can be initially rolled out to only a handful of doctors or a specific department.  The ZyDoc system can also be deployed at no upfront cost to the client. Ultimately, for any hospital or health system, higher revenue-capture is realized almost immediately, as each encounter is handled more efficiently by the provider right after rollout.

Frequently Asked Questions About ZyDoc

How does ZyDoc Address Business Leadership Concerns?

• Implementation in days, not weeks
• No additional IT or administrative personnel required
• 90% of dictation files transcribed within two hours
• Guaranteed documentation accuracy of up to 99.6%
• Better reimbursements through more robust clinical documentation

How does ZyDoc Address Security & Privacy Officer Concerns?

• HIPAA Compliant Controls
• HI-Trust Certified Environment
• Background checked, U.S. based personnel
• No data stored locally, ever
• Granular control of user access & account privileges with full HIPAA tracking

How does ZyDoc Address Information Technology Leader Concerns?

• No software installation necessary
• Browser & device agnostic
• No additional IT personnel required
• Dedicated HL7, FHIR and API integrations team

How does ZyDoc Address Provider Concerns?

• Fits into existing workflows
• Intuitive, easy-to-use interface
• Strict quality assurance process
• US based customer support team
• Experience working with all medical specialties
• Generates highly accurate, robust clinical documentation