EHR Documentation Services

Fast, Accurate and Secure EHR Documentation Services from ZyDoc

Physicians are required to utilize electronic health records (EHRs) for their medical records, with growing penalties if they fail to use them properly. The EHR is center-stage for nearly every medical entity and provides medical documentation for patient care, justification for billing, malpractice defense, and content for research and teaching. Therefore, the more detailed and comprehensive the patient’s medical record, the better other physicians can serve the patient downstream in the healthcare system.

Clinical data must be entered into digital records to make it easier to access, review and share with other health professionals. However, the data capture of clinical encounters is the EHR’s Achilles heel.

All of the patients’ clinical data has to be entered into digital records to make it easier to access, review and share with other health professionals.  However, the manual data capture of clinical encounters is the EHR’s Achilles heel.


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    Trusted by Leading Practices, ASCs & Hospitals Nationwide:

    Extensive Integration Experience with EHRs

    Populate Your EHR Anywhere, Anytime

    For medical practices ranging from private physicians’ offices to large healthcare organizations and hospitals, medical transcription services with EHR integration offer significant benefits. They:

    • Ensure all clinical data is accurately populated in the EHR software in a timely manner so that it’s ready for review by the treating physician as well as any other healthcare providers
    • Unburden physicians by facilitating dictation so that they don’t run the risk of burnout due to a heavy documentation load with keyboard and mouse
    • Enable physicians to see more patients and eliminate the need for doctors to complete EHR charts with typing on their own time
    • Minimize the need for medical practices to hire and manage scribes or other personnel to complete EHR related work. ZyDoc’s highly experienced medical specialty transcription staff produces extremely accurate text. Physicians only have to dictate and then see the information populated in the appropriate sections of their EHR, with 90% of the work completed within 2 hours

    Common EHR Integration Challenges

    Healthcare professionals looking to streamline creating EHR documentation often face technical and administrative challenges such as:

    • Return on investment (ROI): How much will the benefits of EHR integration for transcription outweigh its cost? You may consider this your top question as you look for software to aid medical transcription integration with your EHR. Clear pricing and benefits can help you understand a platform’s ROI.
    • Staff buy-in: Will your staff agree to implement your new software into their workflow? Your team’s satisfaction with an EHR integration will depend on the platform’s flexibility and its similarities with your current technology.
    • Usability: How much time and effort will it take to use software to improve transcription integration with your EHR? The benefits you’ll get from an EHR integration will depend on its ease of use. An easier-to-use software will help you enjoy its advantages much more effectively than a less intuitive option.
    • Ease of integration: Will adding a transcription integration complicate your EHR workflow? Some third-party integrations clutter an EHR’s interface, complicating the practice’s EHR use. An easy-to-integrate software should make the process feel effortless.
    • Security: Will transcription software comply with federal and state information security laws? HIPAA and state privacy laws require health technology to protect sensitive patient data. The ideal software will combine security compliance with ease of integration.

    ZyDoc’s Solutions for Simplifying EHR Documentation Tasks

    Our software blends medical transcription with EHR while addressing the above issues through:

    • Services charged by the line: We make it easy to understand the value you get from every penny you’ll spend on our transcription services by charging per line (65 characters). Our pricing starts at 10 cents per line and scales with higher plan tiers that include value-added services. With our easy-to-understand pricing, you can make an informed decision about your transcription service choice.
    • Flexibility and scalability for your team: Your team members can integrate ZyDoc services into their workflow at a pace that works for them. We take on transcription services for any client that meets our monthly cost minimum and minimum job character count. This flexibility will enable you to adjust the transition to ZyDoc as needed to integrate it into your EHR successfully.
    • Ease of use: To transcribe a medical encounter with ZyDoc, dictate your notes using a compatible recording device, and our team will handle the rest of the steps. If you choose the Standard Plan service tier or higher, our API will automatically insert your notes into your EHR. Our clients can access their transcription documents from anywhere with a secure internet connection.
    • Seamless EHR insertion: With TrackDoc Connect™, our software will link to your EHR so you can insert notes into patient files automatically. It will populate the appropriate fields in your EHR interface to make integration simple. This automatic process will minimize our transcriptions’ interruption to your workflow.
    • HIPAA compliance: Our software and document platform uses HIPAA-compliant 128-bit encryption to keep your patient’s data safe in audio and text form. We perform all security measures on the infrastructure side, so you can access our technology using standard protocols.

    Avoid Burnout and Boost Your Productivity

    For physicians, entering clinical data into EHRs is a time-consuming task that cuts into the hours they could be spending with patients. In fact, the demands of keeping up with the requirements of EHRs is overburdening many health professionals to the point that they’re falling prey to burnout. They are desperately trying any solution other than keyboard and mouse and not doing well with scribes or speech recognition technology.

    ZyDoc’s Medical Transcription Services with EHR Integration are specifically developed to meet the demands of clinical documentation while simultaneously unburdening physicians by allowing them to simply dictate their clinical notes. Using ZyDoc’s mobile app, physicians can dictate their notes whenever and wherever they like. The voice recordings are instantly securely transmitted to ZyDoc’s TrackDoc cloud-based platform where the notes are transcribed and stored. From here, the clinical data can be inserted either manually by ZyDoc scribes or automatically using TrackDoc Connect™ into the EHRs, to populate the correct fields with the content-rich, transcribed text.

    ZyDoc’s EHR Documentation Services are specifically developed to meet the demands of creating clinical documentation in the EHR while simultaneously unburdening physicians by allowing them to simply dictate their clinical notes.

    Medical practices need Medical Transcription Services with EHR solutions integrated to help them meet the clinical documentation requirements for patient care. Without accurate, comprehensive clinical documentation, physicians run the risk of not reviewing critical data when treating patients and as a result, failing to determine the best course of treatment. They also need a method of EHR data entry that is easy to use, more efficient than keyboard and mouse and requires less cognitive effort and technology complexity of speech recognition. Doctors should not have to correct errors made by scribes or speech recognition software. The technology should be transparent and work for them.

    Discover The ZyDoc Difference

    At ZyDoc, we’ve been developing cutting-edge healthcare clinical documentation solutions for more than 25 years. Since our founder and CEO, James M. Maisel, MD, is a practicing retina surgeon, we have practical insights into the needs of high-volume working physicians. This knowledge makes us uniquely poised to provide EHR transcription services that are completely tailored to the everyday requirements of the healthcare sector. We offer:

    • Transparent pricing
    • Top industry-rated 24/7×365 customer support and care
    • Ease of implementation and use
    • Mobile solutions that offer anywhere, anytime access from any device and in any browser
    • Best-in-class quality assurance and the highest possible accuracy
    • Fast turnaround
    • U.S.-based, HIPAA-trained, background-checked staff
    • HIPAA compliance
    • Data encryption
    • Microsoft Azure HITRUST CSF certified, redundant Cloud Servers
    • Integration with hundreds of EHRs

    Are you ready to choose an easier, faster medical documentation method using dictation? For more information, call us at 1-800-546-5633. Or, if you’re ready to get started with ZyDoc, explore our plans and pricing.

    Medical Transcription with EHR Integration by Specialty

    At ZyDoc, our goal is to ease the burden of clinical documentation and reduce physician burnout, regardless of whether you work in a practice, ASC or hospital. We offer medical transcription services that integrate with your EHR for all specialties including, but not limited to:

    For more information about the specialties we serve, please contact a ZyDoc representative about our medical transcription services.

    How It Works

    Dictate Anytime, Anywhere

    Doctors can dictate anytime, and from anywhere by smartphone, digital recorder, tablet or telephone

    ZyDoc Transcription

    Our specialty-specific medical typists and editors transform dictations into highly accurate documentation

    EHR Charting

    Transcribed documents can be inserted into the appropriate sections of any EHR manually or via an interface

    Why Doctors Choose ZyDoc Medical Transcription

    It has been really easy to get ZyDoc up and running at our new multi-specialty center. The team at Zydoc has been top quality and easy to work with and the physicians are finding the service very easy to use.

    Amy Cooper - CEO, Green Mountain Surgery Center

    ZyDoc is not only an easy program to access and utilize, but their customer service and web connectivity also make it a very seamless process when trying to reconcile, resolve and troubleshoot issues.

    Lawrence Estrada - Pueblo Cardiology Associates

    Implementing a new dictation service can be daunting and extremely time-consuming. Vicki Day managed the transition for our company and it was seamless. She continues to be extremely responsive and update or fix anything we need even after office hours. I would highly recommend ZyDoc as this has been a great transition and our physicians are very happy.

    Chrissy Becker, RN - Physicians United Surgery Center

    We love ZyDoc! The simplicity of getting it started to the quick support we receive makes the functioning of our surgery center quick and easy. Our docs find it to be simple and quick!

    Lorena Reynoso, CPC - Nobility Management

    Our practice has used ZyDoc Medical Transcription Service for approximately 9 years. The transcribed reports are always accurate and done timely. The service is both cost and time efficient. And very user friendly! We highly recommend their services.


    Our office has used ZyDoc for many years for our transcription needs. They provide us with fast and efficient service. They are a real “time” saver which allows us to focus more time with our patients. We look forward to continuing with their services.

    Tammy Arbuckle - 1st Urology

    Accuracy: The level of accuracy is exceptional and exceeds the expected accuracy standards! Customer service: Consistently amazing customer service. Never too busy and always makes you feel important. Communication: Working with ZyDoc to integrate our myAvatar EHR system and the committed communication is the key to our success. Thank you for all you do for us and thanks for always caring!

    - Nevada Department of Health and Human Services Division of Child and Family Services

    ZyDoc is amazing! Our doctors really enjoy how user-friendly the website is!

    Administative Assistant - Nevada Department of Health and Human Services

    Turnaround time is excellent. Fast and efficient customer service.

    Alejandro Arias, MD -

    I have never dealt with an easier transcription service. Rapid turnaround time for dictations and an easy to contact customer service.

    Jennifer Biddle - Advanced Physician Services, PC

    Professional service, fast turnaround, very efficient and excellent value for money!

    Milan Oleksak, M.D. - Orthopaedic & Physiotherapy Associates

    I just wanted you to know how pleased I am with the time accuracy ZyDoc provides. The patients and insurance companies are so pleased that they are getting their dictations within 24 hrs. after their scheduled appointments. Some are amazed! Also thank you for all your help and guidance when I need you!

    - Michigan Neuro-Ophthalmology

    We have been using ZyDoc for years and the ease of the system is fantastic and all of our providers are very satisfied.

    Mary Ann Robinson - Katzen Eye Care and Laser Center

    My doctors and I have been working with ZyDoc for over 10 years and we are happy with the service they provide. Anytime there have been technical issues, they are very responsive and quick to find resolution. Would highly recommend!

    Debbie Moul - Pediatric Ophthalmology and Strabismus Associates, Inc.

    ZyDoc offers quick and proficient transcription services and always have friendly and professional staff available to help with any questions of concerns. ZyDoc is dependable and their services are user-friendly. Would definitely recommend to others to use.

    Veronica Boiadjian - Dane Street, LLC

    I can’t say thank you enough. ZyDoc has made my life so much easier!

    Laurie Oliver - COE, Practice Administrator, Stolte Eye Center

    I have had nothing but positive experiences with the whole system right from the sales person down to our letters. The whole transition from our old dictation service to ZyDoc has been wonderful, and I would recommend them to anyone.

    Kim Q. - Client since 2001, working at Medical Clinic with 15 employees

    We recommend ZyDoc to provide not only reliable service, but reliable technology for efficient workflow of patient documentation.

    Roy W. -

    This organization raised my level of confidence which opened a door of opportunity to implement a major internal reorganization to outsource the internal transcription staff from the medical/surgical units and clinics.

    Carmen D. - State mental health facility

    The doctors like the mobile app and they find it easy to use!

    Sandy Wagner - Arlington Orthopedics

    I love it! I am focused on getting the notes done, even when I am exhausted I have enough in me to get them done knowing your staff is doing the back end work.

    Danielle Dronet, LISW-S - Center for Advanced Mental Health Practice (using ZyDoc's mobile app & Practice Fusion EHR)

    You guys are beyond great! I don’t get tired of complimenting the great and speedy service!

    Victor Cordero, PsyD -

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