ASC Transcription Services | Ambulatory Surgery Centers - ZyDoc

Ambulatory Surgery Centers (ASCs)

ZyDoc Knows ASCs – We Help Maximize Efficiency to Increase Revenue and Ensure Compliance

Imagine your ASC surgeons uploading their EHR admitting notes directly to ZyDoc or using ZyDoc to automatically route them to your authorized staff within hours.  With the preoperative admitting note available, your staff can enough have time to verify that the indications for surgery are sufficiently documented and then determine whether a scheduled case is covered by the patient’s insurance carrier and approved for performance in the ASC setting.  They can place comments for the surgeon to address within the transcription.  As a result, you have proactively prevented a major source of revenue leakage.

The admitting notes may also be sent to the doctor performing medical clearance who also uses ZyDoc to dictate the medical clearance note. Because of authorizations and roles, this clearance note is available to the clearing doctor, your ASC staff and the operating surgeon for acknowledgement.  This will increase efficiency and lessen the chance of a cancelled case due to lack of clearance eliminating empty time in the operating schedule.

ZyDoc provides an idealized experience for ASC compliance and clinical documentation to maximize efficiency, improve workflow, generate timely and accurate op reports that support the maximum allowable billing, with decreased audit and malpractice risk.

The surgeon can also dictate surgical consent forms and pre-op orders.  With complete electronically signed documents in hand, the ASC staff can then generate the chart pack containing the nursing work lists, consent forms, pre-op orders, the physician op note template, and the surgeons preference card specific to that procedure or physician. 

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    Trusted by Leading ASCs Nationwide

    Generate Comprehensive Timely Signed Operative Reports with an ASC Transcription Service

    Following surgery, the physician can use the preop note template and still have the efficiency and flexibility to dictate a custom op report using the template including any variations.  Dictation is preferable done immediately after surgery with dictation via telephone, digital recorders or the ZyDoc smartphone app with schedule integration. Doctors can have any number of templates that take advantage of structured, procedural documentation items confirming the physical location of the procedure along with a uniform format and standardized language that ensures all required information is included or it contains prompts for the physicians to include the level of detail necessary to paint a more complete picture of each patient with dictation. With turnaround time as quickly as a few hours, document improvement, quality assurance and coding specialists can provide alerts for the surgeon when certain required information has been left out or needs clarification prior to his review and within 24 hours. ZyDoc’s TrackDoc cloud based platform makes it convenient for physicians  and staff to review these documents on their smartphone or tablet, meeting physician administrators and staff expectations for technology at their fingertips.

    TrackDoc Centralizes all Clinical Documentation for Your ASC

    Leveraging ZyDoc’s cloud-based, HIPAA-compliant TrackDoc platform, the surgeon then has the ability to access the transcribed op report any time, anywhere with any internet browser, to review, finalize and sign off on the report that has captured all the comorbidities and the necessary details of the operation.

    Whether inhouse or outsourced, coders instantly have access through TrackDoc to these signed reports and can justify reimbursement for complicated procedures with documentation more than sufficient for billing insurance companies. Since services at ASCs often are reimbursed at lower rates than those at an in-patient hospital setting, ASCs need to do a better job convincing payers they, too, take care of sick people in order to compete for insurer. This requires the most accurate, complete and timely documentation to provide the most accurate reimbursement.  As we move to value-based medicine, you can anticipate that physicians and ASCs with better documentation will receive more timely reimbursement and ultimately, better quality scores. ASCs with a reputation for smooth workflow will amass happier and more productive surgeons and retain them.

    How Our Award-Winning Ambulatory Surgery Center Transcription Services Work

    Our ASC transcription services were developed by our CEO and founder James Maisel, M.D. — a practicing retina surgeon with a deep understanding of the time constraints today’s doctors’ face. As a result, these services are designed to seamlessly match your working style while offering you the following benefits:

    • A cloud-based platform hosted in multiple Microsoft Azure Centers for easy access and enhanced security
    • No software installation or lengthy training
    • Quick turnaround times of two hours or less on 90% of jobs
    • A high level of accuracy — it’s 38% more accurate than speech recognition software and 100% HIPAA-compliant
    • Transparent pricing with four service levels to choose from
    • Increased revenue because more patients can be treated with fewer reimbursement challenges
    • Improved job satisfaction for doctors relieved of manual data entry
    • Heightened patient care as doctors focus on patient interactions instead of typing notes

    Try Our Medical Transcription Services with EHR Integration

    Develop Greater Efficiency

    Our convenient and accurate EHR charting services greatly reduces the amount of time you need to update your records. After your dictations have been turned into highly accurate notes, these documents can be automatically inserted into your EHR via a compatible interface— which will help you better treat your patients, protect you against malpractice lawsuits and prepare you for any medical audits. Of course, ZyDoc also provides Virtual Medical EHR Scribe Services for cloud-based EHR users who cannot do an interface.

    Leverage Structured Data and Analytics Information to Improve Your Surgery Center’s Level of Care

    The role of big data in informing medical decisions is growing. That’s why we also offer structured data and analytics services that can assist with case management, chronic disease management, CMS measures, high-risk medication usage, implant tracking, prevention and screening, and much more.

    Discover the ZyDoc Difference

    For more information on how ZyDoc can improve your physicians’ workflow by reducing their data entry burden, view our plans and pricing or call us today at 1-800-546-5633 for your own personalized demo of our surgery center transcription services.

    Tired of Typing In Your EHR?

    How It Works

    Dictate Anytime, Anywhere

    Doctors can dictate anytime, and from anywhere by smartphone, digital recorder, tablet or telephone

    ZyDoc Transcription

    Our specialty-specific medical typists and editors transform dictations into highly accurate documentation

    EHR Charting

    Transcribed documents can be inserted into the appropriate sections of any EHR

    Why Doctors Choose ZyDoc Medical Transcription

    Great response time with transcription and customer response is super quick.

    Shannyn - Umpqua Valley Internists

    Great Customer Service, always able to reach out and get a response quickly. 

    Michele B. - Boulder City Hospital

    I have always found Lisa Robbins to be so helpful and very responsive, whenever I have questions. It is one of the reasons I really love ZyDoc. Communication is very easy, which I appreciate and that is even with a 4 hour time difference between us! Thank you as always for making this part of my job stress free!


    Joanne Singleton - State of Alaska Division of Public Health

    ZyDoc has offered a productive solution that allows our Patient Care Providers to maintain prompt patient care, efficient patient documentation turnaround, and a preferred convenience with the use of smart phone app for dictation. With the integrated interface into our EMR, completed patient visit notes are available promptly for continued patient care and sharing of information. Additionally, the response time for support and application assistance is excellent, knowledgeable and friendly.

    Michelle MacDonald - Copley Hospital

    I am really happy with the transcription services provided by ZyDoc. It makes it easy and convenient for the Doctors to use it in our facility.

    Kathleen Donigan, R.N., C.O.E., COO - Eye Care Center of Port Huron - Michigan Outpatient Surgery Center

    Since starting with ZyDoc, all my providers found the system very easy to use. Even our older doctors didn’t have any issues. My staff was amazed at the rapid response to getting letters back to send out and the accuracy was outstanding. Every time I reach out with a question or concern, I always get a quick reply. The pricing is fair and reasonable and we are very happy with the service. Best decision we made to switch. Thank you ZyDoc.

    Jamie Espinoza - Affiliates in Gastroenterology

    I appreciated the friendly, personal attention I was given during the set-up of my account.

    Everett McKibben, MD - Laird Clinic of Family Medicine

    ZyDoc is a leader in the transcription sector because they can process extremely complex neurological reports quickly and accurately. Their quality and customer service is next to none, we have been extremely satisfied with their service for more than 8 years.

    Jodean Petersen, BS, CSO - Institute for Nerve Medicine

    ZyDoc was very accommodating and checking in with us with deliverables was superb. I  appreciate ZyDoc for working with us in a very professional manner.

    Aaron Chiusano - Maryland Center for School Safety

    Customer service is great, and I am extremely happy with the transcription services.

    Farshad Hannanian, MD -

    It has been really easy to get ZyDoc up and running at our new multi-specialty center. The team at Zydoc has been top quality and easy to work with and the physicians are finding the service very easy to use.

    Amy Cooper - CEO, Green Mountain Surgery Center

    ZyDoc is not only an easy program to access and utilize, but their customer service and web connectivity also make it a very seamless process when trying to reconcile, resolve and troubleshoot issues.

    Lawrence Estrada - Pueblo Cardiology Associates

    Implementing a new dictation service can be daunting and extremely time-consuming. Vicki Day managed the transition for our company and it was seamless. She continues to be extremely responsive and update or fix anything we need even after office hours. I would highly recommend ZyDoc as this has been a great transition and our physicians are very happy.

    Chrissy Becker, RN - Physicians United Surgery Center

    We love ZyDoc! The simplicity of getting it started to the quick support we receive makes the functioning of our surgery center quick and easy. Our docs find it to be simple and quick!

    Lorena Reynoso, CPC - Nobility Management

    Our practice has used ZyDoc Medical Transcription Service for approximately 9 years. The transcribed reports are always accurate and done timely. The service is both cost and time efficient. And very user friendly! We highly recommend their services.


    Our office has used ZyDoc for many years for our transcription needs. They provide us with fast and efficient service. They are a real “time” saver which allows us to focus more time with our patients. We look forward to continuing with their services.

    Tammy Arbuckle - 1st Urology

    Accuracy: The level of accuracy is exceptional and exceeds the expected accuracy standards! Customer service: Consistently amazing customer service. Never too busy and always makes you feel important. Communication: Working with ZyDoc to integrate our myAvatar EHR system and the committed communication is the key to our success. Thank you for all you do for us and thanks for always caring!

    - Nevada Department of Health and Human Services Division of Child and Family Services

    ZyDoc is amazing! Our doctors really enjoy how user-friendly the website is!

    Administative Assistant - Nevada Department of Health and Human Services

    Turnaround time is excellent. Fast and efficient customer service.

    Alejandro Arias, MD -

    I have never dealt with an easier transcription service. Rapid turnaround time for dictations and an easy to contact customer service.

    Jennifer Biddle - Advanced Physician Services, PC

    Professional service, fast turnaround, very efficient and excellent value for money!

    Milan Oleksak, M.D. - Orthopaedic & Physiotherapy Associates

    I just wanted you to know how pleased I am with the time accuracy ZyDoc provides. The patients and insurance companies are so pleased that they are getting their dictations within 24 hrs. after their scheduled appointments. Some are amazed! Also thank you for all your help and guidance when I need you!

    - Michigan Neuro-Ophthalmology

    We have been using ZyDoc for years and the ease of the system is fantastic and all of our providers are very satisfied.

    Mary Ann Robinson - Katzen Eye Care and Laser Center

    My doctors and I have been working with ZyDoc for over 10 years and we are happy with the service they provide. Anytime there have been technical issues, they are very responsive and quick to find resolution. Would highly recommend!

    Debbie Moul - Pediatric Ophthalmology and Strabismus Associates, Inc.

    ZyDoc offers quick and proficient transcription services and always have friendly and professional staff available to help with any questions of concerns. ZyDoc is dependable and their services are user-friendly. Would definitely recommend to others to use.

    Veronica Boiadjian - Dane Street, LLC

    I can’t say thank you enough. ZyDoc has made my life so much easier!

    Laurie Oliver - COE, Practice Administrator, Stolte Eye Center

    I have had nothing but positive experiences with the whole system right from the sales person down to our letters. The whole transition from our old dictation service to ZyDoc has been wonderful, and I would recommend them to anyone.

    Kim Q. - Client since 2001, working at Medical Clinic with 15 employees

    We recommend ZyDoc to provide not only reliable service, but reliable technology for efficient workflow of patient documentation.

    Roy W. -

    This organization raised my level of confidence which opened a door of opportunity to implement a major internal reorganization to outsource the internal transcription staff from the medical/surgical units and clinics.

    Carmen D. - State mental health facility

    The doctors like the mobile app and they find it easy to use!

    Sandy Wagner - Arlington Orthopedics

    I love it! I am focused on getting the notes done, even when I am exhausted I have enough in me to get them done knowing your staff is doing the back end work.

    Danielle Dronet, LISW-S - Center for Advanced Mental Health Practice (using ZyDoc's mobile app & Practice Fusion EHR)

    You guys are beyond great! I don’t get tired of complimenting the great and speedy service!

    Victor Cordero, PsyD -